Privacy
notice.

The controller is OMNES ASD, Amateur Sports Association, Via delle Croci 67, 01016 Tarquinia (VT), Italy, tax code 90160160561. For privacy questions and rights requests contact info@omnesasd.it or write to the registered office.

This notice under Articles 13 and 14 GDPR and the Italian Data Protection Code concerns visits to omnesasd.it and online requests to join activities or apply for membership. For a minor, a parent or guardian supplies the information and should explain this notice to the child in an appropriate way. Any later processing for sports registration, certificates or photographs will be explained separately where required.

The initial form collects first and last name, selected activity, request type and email. Phone and organisational notes are optional. For a minor, it collects the participant’s first and last name and, from the adult submitting the request, the adult’s name, relationship to the child, email and responsibility declaration; the adult’s phone is optional. We do not request a child’s own contact details. The system stores a request identifier, submission date, version of the privacy notice referenced by the acknowledgement and optional updates preference.

The initial form does not request birth date or place, tax code, address or documents, including for preliminary membership enquiries. Removed fields are not acquired from new requests even if sent by an older page left open. Any details needed for formal participation, membership or sports registration will be requested separately by the office when necessary and with the relevant information.

Do not enter health information, certificates, diagnoses or other sensitive information in the notes. The website does not request attachments or payment details. Hosting systems may process IP addresses, device information and technical logs to deliver and protect the service.

• Handling your request and contacting you: steps taken at your request and administration of the activity or membership relationship (Article 6(1)(b) GDPR). Submission is not a confirmation.
• Legal obligations: only where applicable to the particular membership, administrative or tax matter (Article 6(1)(c)).
• Security and protection of rights: legitimate interests in protecting the website and handling actual disputes (Article 6(1)(f)), taking account of individuals’ rights, especially those of children.
• Updates about OMNES activities: only with the separate, optional consent (Article 6(1)(a)). Withdraw by contacting the office, without affecting your main request. In the minor pathway the contact is the parent or guardian.

Fields marked * are required by the selected pathway; without them the form cannot be submitted. Notes and updates are optional. The privacy checkbox records acknowledgement of this notice, rather than blanket consent to any use. The form does not provide for third-party promotions.

The request is stored in the website database and emailed to the office at info@omnesasd.it. The notification contains only the reduced form information: names, relevant contact details, activity, optional notes and choices, without birth details, tax code or address. Access may be given to people authorised by OMNES to handle requests and technical suppliers as needed: ChatGPT Sites/OpenAI hosting, Cloudflare infrastructure and database, Resend email delivery and Aruba for the info@omnesasd.it mailbox. Authorities or advisers may receive information where required by law or necessary to protect rights. Form submissions are not published on the website.

Provider infrastructure may process information outside the European Economic Area, including the United States. The OpenAI, Cloudflare and Resend DPAs describe their roles and transfer safeguards, including applicable adequacy decisions or standard contractual clauses. We do not promise storage exclusively in Italy or the EU. Ask the controller for further information and copies of applicable safeguards; provider documents are linked below.

OMNES distinguishes between categories; there is no single retention period for all information:

• Requests that do not result in an established relationship: 6 months from documented closure. Requests without further contact are reviewed for closure 90 days after the last useful contact, followed by the 6-month period.
• Purely organisational emails: 12 months after the activity ends. Documents needed for the relationship or accounting follow the retention criteria for the relevant records.
• Established relationships: only necessary information is transferred to membership or sports registration records, under the separate notice for that relationship. An online request does not itself confer membership or activate a sports registration.
• Optional updates: until consent is withdrawn or the service ends, with a review of continued usefulness; subsequently only any necessary, justified minimal evidence is retained.

Specific obligations or disputes may require limited retention of necessary information, with documented reasons and review. The office applies these criteria to database records and emails through manual checks and deletion; the website does not erase requests automatically. Any copies retained for a specific obligation or dispute are limited to necessary information and are not used for other purposes. To ask about your request, email info@omnesasd.it and include your reference code if available.

The website code does not integrate advertising, profiling or marketing analytics tools. The browser stores the animation preference as omnes-motion until you change it or clear site data. Any strictly technical infrastructure cookies support service delivery and security.

Fonts load from Google Fonts, which receives technical information such as IP address and browser information. Google maps are initially disabled and load only when you press the authorisation button. Activity details remain available without a map; once enabled, Google may process technical information and use its own technologies under its privacy policy. External map and source links open third-party services when you choose them. Map permission applies to that view only and is not stored. Use “Disable map” to stop further map connections.

Subject to the conditions and limits in law, you may request access and a copy, rectification, erasure, restriction, portability and objection, particularly to processing based on legitimate interests. You may withdraw updates consent at any time without affecting the lawfulness of earlier processing. The form does not carry out profiling or automated decisions producing legal or similarly significant effects.

Email info@omnesasd.it. We may request proportionate information to verify identity or responsibility for a minor. The usual response period is one month, with a reasoned extension where the law allows. You may complain to the Italian Data Protection Authority or seek a judicial remedy.

Notice version: 25 October 2026. Changes will appear at this address. Necessary information will be provided before any new incompatible purpose or processing requiring new consent.